How Meetings Work

A Typical Meeting 6-7pm

Time	Activity
6:00 pm to 6:10 pm	– Welcome, Brief Q&A – Random drawing of 3 presenters
6:10 pm to 6:20 pm	Presenter #1 (5 min presentation & 5 min Q&A)
6:20 pm to 6:30 pm	Presenter #2 (5 min presentation & 5 min Q&A)
6:30 pm to 6:40 pm	Presenter #3 (5 min presentation & 5 min Q&A)
6:40 pm to 6:45 pm	Votes cast, collected and counted
6:45 pm to 6:55 pm	Presentation by non-profit agency that received our previous quarter’s group donation
6:55 pm to 7:00 pm	– Announcement of this quarter’s recipient – Check writing and collection – Wrap Up

Feel free to arrive anytime between 5:30-6:00pm for pre-meeting socializing and light snacks. It’s also a good idea to arrive early if you’re a new member or are a member who plans to put your name in the hat to make a pitch for a charity. If you don’t know where Wesley Hall is in the First United Methodist Church, don’t worry, we’ll have direction signs posted.

UPDATE: We long for face-to-face meetings. However, due to COVID restrictions we are currently meeting via Zoom. Our online meetings follow the same flow, but with voting done via a Zoom poll. Checks can’t be collected via Zoom, so they are mailed to the Steering Team Lead or donations are made online.

Overview of Meeting Processes & Commitments

If you’d like more detail about how meetings work, please read the following handout (which we’ll have copies of at each meeting).